OnBase Solutions

Accounts Payable Invoice Processing

ERP systems are well designed to handle traditional transactions, but what about when exceptions occur? The key to finding a viable solution is identifying one that will augment – not replace – the workflow of your current ERP system. OnBase for invoice processing expedites the entire process, enabling you to see the process end-to-end, identify bottleneck and gain valuable insight into staff workloads. Whether in the office, or out of the office with OnBase Mobile your AP department can extend invoice approval beyond the desk and out to smart phones and tablets – “Sorry, I was out of the office” is no longer a cause for delay.

Invoice to BOL (Bill of Lading) Reconciliation

Paper BOLs are scanned and indexed into OnBase.
When AP Invoice is indexed into OnBase, OnBase checks if BOLs exist, if they do, compare pricing to known Price Matrix, if pricing sums up to invoice amount, proceed.

Also OnBase can GL code the invoice based of the Price Matrix.

Queues in OnBase to show exceptions.

PO Processing

How many people in your organization touch the procurement process? Does it cost more to process the request to purchase something than the actual cost of the item being procured? All the paperwork surrounding the procurement process reduces your team’s effectiveness and costs your organization money. Punz Group solution for procurement processing routes electronic PO requests automatically through review, evaluation and fulfillment. If there are bottlenecks, you’ll know and be able to quickly address them. All documents related to a procurement project are connected together and retrieved with a single mouse-click, keeping all the necessary information available and accessible to you and your team.

ERP Integration

Most organizations require multiple software platforms to get the job done. The ability for those systems to work effortlessly together is essential to building an efficient, dependable process. Lack of ERP and accounting system integration adds time to AP cycles, leads to duplicate data entry and increases the risk of errors. The content services platform, OnBase, easily integrates with the systems your organization has already invested in and seamlessly connects them together – bringing invoices and supporting documents a single-click away.