HR Automation
Digitize, streamline, and connect every HR process, from recruitment and onboarding to performance management and compliance, so your team can focus on people, not paperwork.
What is HR Automation
HR automation replaces manual, paper-based processes with digital workflows that capture, organize, and route HR documents for approvals, from onboarding and policy acknowledgements to performance reviews. It integrates with HR systems (HRIS, ERP, SAP SuccessFactors) to ensure data consistency, speed up processing, and maintain compliant, centralized employee records.
Digital Workflows – Automates file management, approvals, and employee lifecycle tasks.
System Integration – Connects with HRIS, ERP, and SuccessFactors for seamless data flow.
Efficiency & Compliance – Reduces manual work while ensuring accuracy and audit readiness.
Measurable Impact, Real Results
Percent
Better Decisions, Faster, More Accurate Insights
Percent Boost
Greater Visibility And Compliance
Up to
Growth
HR Content Will Triple In Two Years
How It Works
OnBase captures HR documents from any source, organizes them in a secure central repository, and routes them through automated workflows for review, approval, and retention. Seamless integration with your HRIS keeps data consistent, while role-based access and audit trails ensure security and compliance at every stage.
Step 1
Capture & Digitize
Import employee documents through scanning, email, forms, or direct integration with HR systems, transforming them into searchable digital records.
Step 2
Secure & Organize
Store content in a centralized repository with role-based access, full audit trails, and retention rules to ensure compliance and easy retrieval.
Step 3
Automate Workflows
Route documents through configurable workflows with notifications, approvals, and reminders, covering tasks like onboarding, policy sign-off, performance reviews, and leave management.
Step 4
Integrate
Enable HR users to stay within familiar HRIS or SuccessFactors interfaces, while OnBase handles content management and workflow processes behind the scenes.
Step 5
Manage Lifecycle & Compliance
Automate document retention and destruction based on time or event-based rules, ensuring policy compliance and reducing risk.
Key Outcomes
HR automation boosts efficiency by eliminating manual tasks, speeding up approvals, and enabling teams to scale without adding staff. Standardized workflows, audit trails, and automated retention policies improve accuracy and ensure compliance. With secure, anytime access to records, employees and HR staff enjoy faster responses, smoother onboarding, and a better overall experience.
Greater Efficiency
- Eliminate manual document handling and repetitive tasks
- Process HR requests and approvals faster
- Scale operations without adding headcount
Improved Accuracy & Compliance
- Standardize processes to reduce errors
- Maintain complete audit trails for every action
- Automate document retention and destruction based on rules
Better Access & Employee Experience
- Access HR records anytime, anywhere, securely
- Provide faster responses to employee needs
- Streamline onboarding and internal HR interactions
See HR Automation In Action
This demo shows how an OnBase HR solution automates employee file management. From a centralized dashboard and digital file cabinet, you’ll see how to:
- Instantly search and access employee records.
- Approve requests directly from email.
- Reduce manual work with automated workflows.
OnBase is the central unit for all sub‑functions in HR to have a single view of employee information. Previously, these sub‑functions were very siloed.